By Alies Buist on 10 Sep, 2018 6:01:30 PM
Building a common culture within your cross-functional team
Let’s start with a surprising fact. According to a study cited in the Harvard Business Review, 75 percent of cross-functional teams are ineffective and will not deliver the project or service they have been tasked with in the way the organisation would like, if they are even able to deliver it at all.
While many cross-functional teams may not perform as expected, they are still common in business today. So, how can you build an effective cross-functional team that will deliver?
Understanding the concept
First, you need to consider what a cross-functional team is and when to engage one. Cross-functional teams (also called multidisciplinary teams) are groups of people with different functional specialties or multidisciplinary skills, responsible for carrying out all phases of a program or project from start to finish.
When should you use a cross-functional team?
Multidisciplinary teams seem to be most effective in companies with fast changing markets, such as software, telecommunication and pharmaceuticals as well as industries that value adaptability, speed and have an intense focus on responding to customer needs, which in today’s market is just about every organisation!
Utilising the competitive advantages of cross-functional teams
In his book Cross-Functional Teams: Working with Allies, Enemies and Other Strangers, author and consultant Glenn M. Parker describes six important competitive advantages to organisations that successfully implement cross-functional teams:
- Speed. Multidisciplinary teams often reduce the time it takes to get things done, especially in the product development process.
- Complexity. The teams improve an organisation’s ability to solve complex problems by bringing together multiple perspectives.
- Customer focus. The teams focus on coordinating the organisation’s resources to satisfy the customer’s need.
- Creativity. By bringing together people with a variety of experiences and backgrounds, cross-functional teams increase the creative capacity of an organisation.
- Organisational learning. Members of these teams are more readily able to develop new technical and professional skills, learn more about other disciplines and discover how to work with people who have different styles and cultural backgrounds than employees who do not participate in cross-functional teams.
- Single point of contact. The multidisciplinary team promotes efficiency by identifying one person to go to for information and for decisions about a project or customer.
Constructing a cross-functional team
There are four pillars that are the foundation for a successful multidisciplinary team:
- The right team members – To form an effective team, consider how you will bring together diversity, balance and complementary skills.
- Team development – Psychologist Bruce Tuckman came up with the team development phrasing of forming, storming, norming and performing. To get the most from your team, they need time and support to progress through each stage of team formation.
- Task delegation – Reduce confusion by dividing responsibilities among each team member.
- Communication – Effective, clear communication is key for the success of cross-functional teams. When you are working on a team, consider the communication needs of each team member.
It sounds easy, yet in practice, teams often struggle to be effective. There are a number of tools that can help you to build your team, and the Emergenetics® Profile is one that can support all four pillars of successful development.
How Emergenetics supports cross-functional team success
The Emergenetics Profile identifies the thinking and behavioural preferences of team members as well as shows the diversity and balance across the team. By understanding the preferences of your employees, you can construct cross-functional teams that are cognitively diverse and have complementary strengths.
When you understand the needs of each Emergenetics Attribute, you can accelerate the forming, storming and norming portions of team development by honouring all Profiles. Doing so will help you perform more quickly.
As you delegate tasks, consider the strengths of each teammate. An individual with an Analytical preference, for example, will likely enjoy delving into research and data for your team, while someone with a Social preference may be more interested in speaking to other departments and getting their feedback on your project. Be sure that as you delegate tasks you also involve someone with different thinking and behavioural preferences – as their cognitive inclinations will spur new ideas.
To make communication more effective, use the Emergenetics attributes to guide how you present information within your team. Would someone prefer a written email or a face-to-face conversation? Do they need detail, or simply guidelines? By tailoring communication to the needs of the team members, cross-functional teams are far more effective collaborators.
And, with the Emergenetics+ app you always have access to the Profiles of your team as a collective and each individual team member, so information about the strengths, communication preferences and needs of your teammates is always available.
I am a cross-functional team member – and I like it!
I am proud to say that I am part of a cross-functional team. Being part of our small team in Dublin, I am stepping into the role of Marketing Manager and Support Coordinator for our representatives while providing operational assistance for the local events. Because of our team size, we are in constant contact about our finances, sales, operations and strategies. We use each other’s expertise, backgrounds and diverse thinking preferences to adapt and personalise our approach for opportunities, projects and business challenges.
This not only gives us the opportunity to use each other’s knowledge, it also creates the opportunity to learn from each other, which helps me and the team expand beyond our core areas of expertise.
In our office, being part of a cross-functional team has been important to our success, and it can support your organisation as well. Knowing who is in your team, what gives them energy and what their preferences are will help you build the foundation to get the most out of your cross-functional team.
To learn more about utilising Emergenetics to support cross-functional teams at your organisation, contact us at email@example.com.